Privacy Statement & Site Disclaimer

1. INTRODUCTION

This Privacy Notice explains how Sanos Group ApS (“Sanos”) collect, use, and protect your personal data when you interact with us – whether as a website visitor, science partner, board member, potential client (sponsor), representing a business. It also outlines your rights regarding your data and how you can exercise them.

2. SANOS IS THE DATA CONTROLLER – HOW CAN YOU CONTACT US?

The data controller responsible for the processing of your personal data is typically the legal entity within Sanos that you are in contact with, and that determines the purposes and means of the processing.

If you are unsure which legal entity this refers to, the information will typically be available in the agreement, correspondence, or other materials you have received. You are also welcome to contact us directly for clarification.

You can contact us here:

Sanos Group ApS
Telefonvej 8D, 2.,
DK-2860 Soborg
Denmark

CVR no. 41409029
VAT-no. 40314636

DPO e-mail: dataprotection@sanos.com

3. CATEGORIES OF PERSONAL DATA THAT WE PROCESS

We collect the following categories of personal data:

4. STORAGE OF YOUR PERSONAL DATA

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including to comply with legal, regulatory, contractual, and internal policy requirements. When your data is no longer needed, it will be securely deleted or anonymized in accordance with applicable laws and our data retention policies.

The specific retention period may vary depending on the nature of the data and the context in which it was collected. For more detailed information about applicable retention periods, you are welcome to contact us.

Please note that we per clinical trial regulations are required to keep Clinical Trial documentation for 25 years from end of study. This would be specifically relevant for clients and science partners. 

5. LEGAL BASIS AND THE PURPOSE OF PROCESSING

We process personal data for different purposes depending on the category of data subject. The legal basis for processing also varies accordingly. Below is an overview of the typical purposes and legal bases for each group:

If you fall into more than one category, your data may be processed for multiple purposes under different legal bases.

6. SOURCES, DISCLOSURES AND RECIPIENTS

In most cases, Sanos collect personal data directly from you.

Other sources and/or disclosures that are independent data controllers, may be:

Sanos use data processors to process your personal data on behalf of Sanos, such as:

Such data processors will only process personal data about you on behalf of Sanos and in accordance with the instructions given by Sanos. Thus, these third-party recipients are not permitted to process your personal data for their own purposes.

7. SECURITY OF YOUR PERSONAL DATA

To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online.

8. YOUR RIGHT TO WITHDRAW YOUR CONSENT

Where relevant, you have the right to withdraw your consent to the processing of your personal data at any time by contacting us, cf. above.

Withdrawal of your consent will not affect the legality of previous processing of your personal data based on the consent up until the time of withdrawal. If you withdraw your consent, such withdrawal will only have effect from the time of withdrawal.

9. YOUR RIGHTS

Applicable data protection regulation grants you a number of rights in relation to our processing of your personal data.

If you wish to exercise these rights, please contact us via the contact information above. We may require identification from you in order to identify your personal data and make it possible for you to exercise your rights.

10. QUESTIONS AND COMPLAINTS

If you want to exercise any of your rights, if you have any questions regarding this privacy notice or the processing of your personal data, you may contact us.

If you have any complaints regarding the processing of your personal data, please do not hesitate to contact us.

Sanos DPO: dataprotection@sanos.com

You also have the right to file a complaint with your local data protection authority. For Denmark this is the Danish Data Protection Agency (Datatilsynet).

– July 2025